The following table provides a detailed description of the types of information that comprise the Foundation Center’s eGrant reporting standard. The standard defines the optimal information that your organization can provide when submitting grant information electronically to the Center. You only need to include the data you have available in your own grants management system. Data can also be generated automatically if you use the grants management software of one of our eight eGrant Reporting Partners.
| eGrant Report Column
Sequence
|
Field
Name |
Description |
| A |
*Grantee
organization name |
Full
legal name of grantee as registered with IRS or international equivalent. |
| B |
Unique
grant number |
Unique
grant number used by the grantmaker to identify the grant (to be used for
reconciliation purpose only). |
| C |
Grantee
unit |
Subdivision
or department of grantee to which grant is awarded. |
| D |
Grantee
street address |
Primary
street address. |
| E |
*Grantee
city |
City,
or international equivalent, of grantee. |
| F |
*Grantee
state |
Two
letter abbreviation for U.S. grantee state or full text for comparable
administrative division (state, province, territory, etc.) of international
grantee to assist in accurate mapping. |
| G |
Grantee
zip or international mailing code |
Five
or nine-digit zip code or international alpha-numeric mailing code. |
| H |
*Grantee
country |
To
be used only for grantees outside the U.S. |
| I |
Grantee
Employer Identification Number (EIN) |
Nine-digit
number assigned to each U.S. grantee by the IRS or international ID number
equivalent. |
| J |
Grant
description |
Summarizes
the specific purpose or objective of the grant.
For
example: Designated for Special Data Projects. |
| K |
*Authorized
grant amount |
Full
amount of authorized grant in U.S. dollars at time of initial authorization. |
| L |
*Grant
authorization year |
Please
note the fiscal year (FY) end date for the FY in which the grant was authorized.
Please format as mm/dd/yy or Month, Day, Year. |
| M |
Duration
in years (use field M or N, not both) |
Duration
of funding at time of authorization, expressed in years. Not required if
funding is expressed in months (field N). Please provide as numeric value. |
| N |
Duration
in months (use field M or N, not both) |
Duration
of funding, at time of authorization, expressed in months. Not required if
funding is expressed in years (field M). Please provide as numeric value. |
| O |
AKA/DBA/FKA |
Provide
the alternate name used by the grantee. |
| P |
Grantee
telephone |
General
phone number for grantee.
Please
format as (123) 456-7890. |
| Q |
Description
of grantee organization |
Brief
description of grantee’s field/purpose or NTEE coding if available. Please
refer to the alpha list of 26 major field areas used by the Foundation
Center: foundationcenter.org/ntee
Please
separate multiple terms using a semi-colon. |
| R |
Field(s)
of activity |
Specific
subject terms or program area names used by the foundation to categorize the
grant. Please refer to the alpha list of 26 major field areas used by the Foundation Center: foundationcenter.org/ntee
Please
separate multiple terms using a semi-colon. |
| S |
Population
group(s) served |
Specific
population groups served by grant; group may be identified by gender, age,
race and ethnicity, economic status, disabilities, and other.
Please
separate multiple terms using a semi-colon. |
| T |
Geographic
area(s) served |
Geographic
area(s) served by the grant.
If
grant serves more than one geographic area, please separate different
hierarchically defined areas with a semi-colon, for example:
International
grants - Africa, Central Africa, Angola; Africa, North Africa, Egypt
Domestic
grants: Michigan, Ann Arbor; Michigan, Detroit, or New York, Orange County; New York, Ulster County |
| U |
Type
of support |
Brief
description of support type.
Examples
include: General Operating Support, Annual Campaign, Student Aid. |
| V |
Matching
or challenge support |
Indicate
with a "Y" if this is a matching/challenge grant. |
| W |
Continuing
or renewal support |
Indicate
with a "Y" if the grant is a continuing contribution or a renewal. |
| X |
Fiscal
agent |
If
grant was made through a financial agent, indicate name. |
| Y |
Shared
grant |
If
grant was shared with one or more other grantee(s), indicate name(s). |
| Z |
Fund
type |
For
public charities and community foundations, this indicates the type of fund
from which the grant was awarded, i.e. Donor Advised, Field of Interest, Scholarship,
Supporting Organization, Designated or Agency Endowment. |
| AA |
Fund
subtype |
For
public charities and community foundations, this indicates if the grant was
made from unrestricted, temporarily restricted, or permanently restricted
funds. |
| AB |
Grantee
URL |
Web
address of organization.
Please
format as www.foundationcenter.org without a leading http:// |
